Police Record Checks
All volunteers (coaches, assistant coaches, managers, trainers, on-ice helpers, dressing room monitors, and executive) require volunteer screening annually.
For volunteers living outside of the City of Ottawa, this screening is provided by the Ontario Provincial Police (OPP) and involves two steps:
Step 1 (OPP):
1. Visit https://www.opp.ca/index.php?id=147 and complete steps 1 to 3
2. Select "Apply for a Record Check"
3. Complete the preliminary questionnaire and select applicable service offering
- Returning KDMHA Volunteers from 23/24 Season require Criminal Record Level 2
- NEW KDMHA Volunteers (or did not volunteer last season) require Vulnerable Sector Check
4. When prompted, complete remainder of the questionnaire, ensuring all sections are filled completely and accurately
5. Upon completion of the questionnaire, volunteers will be required to provide the following:
i.
KDMHA Volunteer/Police Check Cover Letter You MUST Download and fill in your NAME and select Bench Position before you attach to application
SAVE and upload an electronic version of your completed form to your police record check application when prompted
6. When all applicable information and documentation has been provided, hit "submit" and retain your confirmation code (a confirmation email will be sent to the email address provided)
Step 2 (KDMHA):
___________________________________________________________________________________________________________________________________
For volunteers living inside of the City of Ottawa, this screening is provided by the Ottawa Police Service (OPS) and involves two steps:
Step 1 (OPS):
1. Visit https://www.ottawapolice.ca/en/contact-us/Police-Record-Checks.aspx and select "Apply Now"
2. If you have an account, select "Login." If you do not have a pre-existing account, select "Create Account."
3. After entering your login credentials, enter the Login Code that will be sent to the email address associated with your login credentials.
4. When prompted, select the applicable service offering
- Returning KDMHA Volunteers from 23/24 Season require Criminal Record Level 2
- NEW KDMHA Volunteers (or did not volunteer last season) require Vulnerable Sector Check
5. When prompted, complete the questionnaire, ensuring all sections are filled completely and accurately
5. During the application process, volunteers will be required to provide the following:
i.
KDMHA Volunteer/Police Check Cover Letter You MUST Download and fill in your NAME and select Bench Position before you attach to application
(PDF fillable - download, use Adobe Reader on Windows/Mac)
SAVE and upload an electronic version of your completed form to your police record check application when prompted
6. When all applicable information and documentation has been provided, hit "submit" and retain your confirmation code (a confirmation email will be sent to the email address provided)
Step 2 (KDMHA):
KDMHA Rosters will NOT be approved without ALL Bench Staff having their completed Police Records Checks. Those without the handed-in Police Records Check or required certified courses will be removed off the list of bench staff and not able to participate, either on- or off-ice, until they are completed. If they are not submitted by the October 31st roster deadline (UCMHL late roster fine ($150/team) will be charged to any team(s) who do not have an approved roster by the due date), they will not be permitted on the roster after this date without KDMHA President approval.
Get your Police Records Checks done early for the upcoming season!
Code of Conducts (updated April 2024)
Concussions
Royals (HEO)
Storm (OWHA)
Other Resources:
Government of Ontario Concussion Awareness Resource E-Booklet
This e-booklet will help you learn more about concussions so you can keep yourself and others active and safe — whether you’re an athlete, student, parent, coach, official or educator.
You can download and print a copy for reference.
Ages 10 and Under
Ages 11-14
Ages 15 and Up
Hockey Canada - Facts and Prevention
CHEO – Concussions in Hockey
OWHA Safety Resources
Hockey Canada Insurance Booklet
Gender Diversity
Injury Reporting and Return to Play
Return to Play Policies
Injury Reports FAQ
Royals: HEO/Hockey Canada Injury Report Form
Storm: OWHA/Hockey Canada Injury Report Form
HTCP Medical Info Sheet
HTCP Return to Play Form
Dressing Room Safety and Conduct
OWHA Two Deep Policy
Co-Ed Dressing Room Policy
HEO Portable Digital Device Policy
OWHA Camera Phones & PDA's Facility Alert (from OWHA Member Handbook)
Dressing Room Supervision
Bullying, Abuse, Harassment, Fair Play
HEO 6.3 Maltreatment, Bullying and Harassment Protection and Prevention Policy (January 2022)
Hockey Canada "Safety Requires Teamwork & Safety for All"
Spectator Zero Abuse Policy
HEO Respect in Sport
Bullying
Cyberbullying
Examples of Cyberbullying for Kids, Teens and Adults
Steps to Prevention
OWHA Harassment, Abuse, Bullying and Misconduct Policy
OWHA Inclusion Policy
HEO Social Media Guidelines